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Recruitment Policy


What will we do with the information you provide to us?

All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/ or our date processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

The information we ask for is used to assess your suitability for employment. You do not have to provide what we ask for but it might effect your application if you don't. 

Application Stage

If you use our online application system, this will be collected by a data processor on our behalf (please see below).

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

Offer of Employment

If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre employment checks. We are required to confirm the identity of our staff. their right to work in the United Kingdom. You will therefore be required to provide:

  • Proof of your identity - you will be asked to attend our office with original documents, we will take copies.
  • Proof of qualifications - you will be asked to attend our office with original documents, we will take copies.
  • We will contact your referees, using the details you provide in your application, directly to obtain references.
  • We will also ask you to complete a questionnaire about your health. This is to establish your fitness to work. Bank details - to process salary payments.
  • Emergency contact details - so we know to contact in case you have an emergency at work.
Use of data processors

Data processors are third parties who provide elements of our recruitment and payroll services for us. We have contacts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do. They will not share your personal information with organisation apart from us. They will hold it securely and retain it for the period we instruct.

If you use the online application system, you will provide the requested information to Vacancy Filler who provide this online service for us. Once you click 'apply now' you will be taken to Vacancy Filler's website and they will hold the information you submit but CTC (Wholesalers) Ltd will have access to it.

Here is a link to their Privacy Notice.